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How to Obtain a PESEL Number in Poland

Serdar Goler

1/27/2025

What Is a PESEL Number, and Who Needs It?

The PESEL (Polish: Powszechny Elektroniczny System Ewidencji Ludności) is a personal identification number used in Poland. If you’re an expat, you’ll need a PESEL if:

  • You’re staying in Poland for more than 30 days.

  • You’re working in Poland or conducting business.

  • You need to pay taxes, access healthcare, or open a bank account.

Essentially, if you plan to live, work, or study in Poland, obtaining a PESEL is a must.

How to Get a PESEL Number: Step-by-Step Methods

There are several ways to obtain a PESEL number, depending on your circumstances. Below, we’ve outlined all the methods available.

1. By Registering Your Address (Onsite Method)

The easiest and most common way to get a PESEL number is by registering your address in Poland (zameldowanie).

Steps:

  1. Prepare the required documents:

    • Valid passport or ID (for EU citizens).

    • Proof of residence (e.g., rental agreement, property deed, or a written declaration from your landlord).

  2. Visit your local municipal office:

    • Find the Urząd Gminy or Urząd Miasta that serves your address.

  3. Fill out the address registration form (formularz zameldowania):

    • Indicate that you need a PESEL number on the form.

  4. Submit your documents to the clerk:

    • Your PESEL will typically be issued immediately or within a few days.

Note: Address registration is mandatory for anyone staying in Poland for over 30 days.

2. Without Address Registration (Onsite Alternative)

If you can’t register an address, you can still apply for a PESEL by proving you need it for legal reasons (e.g., tax obligations, employment).

Steps:

  1. Prepare your documents:

    • Valid passport or ID.

    • Proof of your need for a PESEL (e.g., employment contract, tax documents).

  2. Visit the municipal office where your activity is based:

    • For example, near your workplace or business location.

  3. Complete the PESEL application form:

    • These forms are available at the office or online.

  4. Submit your application and wait for confirmation:

    • Processing times vary but typically take a few days to a week.

3. Online Application (Limited Availability)

Certain municipalities offer the option to apply for a PESEL online, though this is still not widespread.

Steps:

  1. Log in to the ePUAP platform:

    • Go to epuap.gov.pl and use your trusted profile (profil zaufany) or electronic signature.

  2. Find the PESEL application service:

    • Search for “Wniosek o nadanie numeru PESEL.”

  3. Fill out the online form and upload your documents:

    • Attach scanned copies of your passport and justification for needing a PESEL.

  4. Submit your application and monitor the status online:

    • You’ll receive updates via ePUAP.

4. Through Your Employer or Institution

In some cases, your employer, university, or other institution can assist you with obtaining a PESEL.

Steps:

  1. Inform the institution of your need for a PESEL:

    • Provide them with your passport and any required documents.

  2. The institution submits the application on your behalf:

    • They will handle communication with the municipal office.

  3. Receive your PESEL number:

    • Once issued, they’ll inform you.

Why Choose Horizon Poland?

Navigating the PESEL application process can be confusing, especially if you’re unfamiliar with Polish bureaucracy or don’t speak the language fluently. That’s where Horizon Poland comes in.

We specialize in assisting expats with all aspects of settling in Poland, including obtaining a PESEL number. Here’s how we can help:

  • Personalized Guidance: We’ll explain which method suits your situation and prepare all necessary documentation.

  • Language Support: Don’t worry about translation issues—we’ll handle communication with the authorities.

  • Time-Saving Services: We’ll accompany you to the municipal office or submit the application on your behalf.

  • Stress-Free Process: Avoid the hassle of figuring out the system—let us do it for you!

Ready to Apply for Your PESEL?

If you’d like to take care of this process on your own, we hope this guide has been helpful! However, if you find the process too complicated or time-consuming, Horizon Poland is here to assist you every step of the way.

Contact us today to learn more about how we can help with your PESEL application and other administrative needs in Poland. Let’s make your transition to life in Poland as smooth as possible!

Disclaimer: This guide is intended for informational purposes only. Requirements and procedures may vary depending on local municipal offices.